Vacant job

Ref: 20260008

Job Responsibilities

As one of our employees is trying another job, the Leisure Administration is looking for a planning secretary for the Association Unit. The current position is a temporary contract lasting until December 31, 2026, with a possible extension. In the role of planning secretary, you will work with development, follow-up, and training related to the association life in Malmö. This means that you will investigate and prepare cases for the administration's board, educate representatives of associations, and be responsible for overarching processes involving colleagues from different units and other instances. The position is particularly focused on investigative work and follow-up of agreements. Furthermore, support within the department regarding children's rights and issues related to disabilities is included.

To enable the best possible development of the association life, you will also be part of other tasks occurring in the unit, which includes disbursement of grants.

The association life we work with is broad and encompasses everything from large to smaller associations and organizations. The activities of the associations vary from, for example, football, martial arts, and basketball to dance, outdoor activities, and associations and organizations that run meeting places for Malmö residents and general gathering places for associations.

Qualifications

We are looking for someone with a suitable university or college education with a social science focus or other education that the employer assesses as equivalent. You have experience writing reports and investigations. You have experience working in a politically governed organization and knowledge of children's rights and disabilities.

Experience in voluntary association life, for example through board or leadership assignments, is an advantage. Likewise, if you have previous experience working with follow-up and case management in the public sector, that is beneficial. If you have previous experience working with statistics, we see this as a plus. We believe that you are interested in social issues and strive for all Malmö residents to be able to participate in Malmö's association life. Therefore, experience in training for the association life and support in the development of the association life is advantageous.

As you will collaborate with the association life, it is important that you have knowledge of and interest in Malmö's association life and can meet people from all levels of the association sector.

Good knowledge of Swedish in speech and writing is a prerequisite for the position. If you are multilingual, we see this as an advantage. Basic knowledge of data and IT is also considered a prerequisite for the position.

To fit in the role with us, you work goal-oriented and enjoy working project-oriented with deadlines. You are proactive and used to taking your own initiatives within the framework of your assignment. You are communicative and enjoy collaborating in a humble manner with others. It is also important that you can work with investigations while simultaneously managing smaller processes and maintaining good communication with colleagues, Malmö residents, and representatives of the association life. You have an easy time structuring and organizing your work, and you can prioritize and adapt if the situation requires it.

In addition, personal suitability for the position will be considered.

About the Workplace

Association Unit

At the Association Unit, you work in a team that daily strives to ensure that all Malmö residents can enjoy meaningful leisure time. In the unit, we work with tasks such as development, follow-up, and training for Malmö's association life. We follow Malmö's association life through reported statistics, and through this, we aim to create even better conditions to get more of Malmö's children and youth active.

Leisure Administration

Do you think it is important to have a meaningful leisure time? Do you want to work with something that makes a difference? If so, welcome to apply for a job with us at the Leisure Administration. Our operations include the city's leisure centers, management of sports and leisure facilities, implementation of small and large events, and not least support and service to the city's associations. At the Leisure Administration, we all work together to make a difference for the residents of Malmö, and our ultimate ambition is that all Malmö residents should have the opportunity for meaningful leisure time.

The operations of the city of Malmö are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about Malmö City as an employer here malmo.se/jobb (https://malmo.se/jobb)

Information about the Position

Employment form: Temporary
Scope: Full-time
Number of positions: 1
Start date: February 16 or by agreement

Important Information

As part of our work for a more fair and unbiased recruitment process, we have chosen to collaborate with Hubert.ai. After you submit your application, you will be invited within 24 hours to a chat-based first interview with our virtual recruitment assistant Hubert. Deviations during weekends may occur. This does not replace the human interview but serves as a first step. The interview takes about 15 minutes to complete, and we prefer that you do it as soon as you have the opportunity.

The city of Malmö strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer meeting the needs of Malmö residents.